How do I get my company’s unique tax reference?

How do I get my company’s unique tax reference?

Quick Answer

Your company’s unique tax reference (UTR) will be issued by HMRC and delivered to your registered office shortly after company formation.

When you form a company, HMRC will be notified shortly by Companies House. They will then issue a unique tax reference (UTR) for your new company, so there is no need to apply for a UTR yourself. HMRC will enter your company’s details onto their database and send out a letter with your tax reference. It is a 10-digit number and is sometimes referred to as a ‘corporation tax reference’.

Where to find your unique tax reference

The unique tas reference will be printed next to a heading like ‘Official Use’, Tax reference’ or ‘UTR’. You will also find this number on most other forms of statutory communication from HMRC, including the Notice to Deliver a Company Tax Return. Please do not confuse your Company UTR with the personal UTR that is issued to individuals upon registering for Self-Assessment.

The purpose of your unique tax reference

The UTR is an extremely important number because you will require using it to register your company for corporation tax, file Company Tax Returns, and pay corporation tax online. The initial letter that contains your UTR will explain your company’s tax obligations and the information you will require submitting when your company begins trading.

Company information required by HMRC

Within 3 months of carrying on any kind of business activity or receiving any form of income, you must register your company with HMRC as ‘active’ for corporation tax purposes. At this time, you should provide the following information for HMRC:

  • Company name and registration number (CRN).
  • Start date of trading activities – this will determine the start date of your first corporation tax accounting period.
  • Principal address where business activities are carried out. This may or may not be your registered office address.
  • Principal business activities carried out by your company. You will require a SIC code for this part.
  • Date you will make your company’s annual accounts up to. This is known as the ‘accounting reference date’ (ARD), and it will likely fall on the anniversary of the last day of the month of company formation.
  • Notification if you have taken over an existing business or are part of a group.
  • Details of all company directors (full name, home address, NI number.
  • Notification of appointing an agent (accountant or tax advisor) to deal with your company’s tax affairs, if applicable.

Shortly after submitting this information, HMRC will send another letter to your registered office confirming the deadlines for paying corporation tax and delivering Company Tax Returns.
Related: Corporation Tax for limited companies 

Generally, corporation tax should be paid electronically within 9 months and 1 day after the end of each accounting period. The tax return should be submitted online no later than 12 months after the end of each accounting period. And remember, you will need your UTR to complete these tasks.

 

By Rachel Craig at Rapid Formations – Follow Rachel on Google +

10 Comments

  1. Is this the same process for Sole-trade start ups? I’ve filled in the online application form but have not received any acknowledgement or anything?

    • Hi,
      It’s slightly different when registering as a sole trader. You should receive an activation code in the post within about 10 days of registering online. This will allow you to sign into your online account and obtain your unique taxpayer reference. If it’s been more than 10 days and you’ve not heard from HMR, call them on this number to find out what’s going on: 0300 200 3310. There’s no great rush to get this number though, so don’t worry too much about it just now.
      All the best.

  2. I have a company not traded and do not have UTR no how do I get for company

  3. Hi, today I was in the bank. And have a problem with the account opening. I have NIN but they still need letter from it to proof my address. Bur I have my NIN maybe 6 years already, and I ave no idea where the letter is, and I just moved to UK 3 weeks ago agen. so the question is- WHERE I MUST TO CALL TO GET THE ( HMRC Tax Code (UTR) notification letter- must state National Insurance number too) Thats what the note says on the paper I got from the bank. THANKS FOR THE ANSWER

    • Dear Martin
      Thank you for your message.
      If you cannot find your UTR number you should contact HMRC on 0300 200 3310 and they will send out a confirmation by post to you. It can take up to 15 days to come out by post and just to confirm, HMRC will not give you the details by telephone.
      If you have any correspondence from HMRC it would be worth checking if the UTR number is on it.
      Kind Regards

  4. I have been trying for the past 4 months to get a UTR number. I have phoned and been kept on the line for over 45 minutes each time. When I eventually got through 3 weeks ago, a lady took my details and said
    to expect my UTR in the post either late that week or the following week. 3 weeks later I am still waiting.
    I tried today again to phone, but no response, just kept on-line saying “we will be with you shortly”.
    I am trying to run a business and need this number. Can some-one please tell me what to do. My local Tax office said they cannot help. Desperate……..Mark

    • Dear Mark
      Thank you for your e-mail.
      Unfortunately there is nothing we can do to help you with this. The only way to get your UTR number is to call 0300 200 3410 and wait until you can speak to someone and they should arrange for your UTR to be sent out to you
      Kind Regards

  5. Great post

  6. I need a letter from HMRC confirming my company name and address and UTR.
    But I cant find a number to call of a request form.

    • Dear Eamonn
      Thank you for your message.
      If you need to request a new UTR number then the HMRC number to call would be the Corporation Tax Helpline – 0300 200 3410.
      Kind regards

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