How long does it take to set up my service?

This service usually takes 3 to 5 working days to be set up. This includes the allocation of your account manager and the preparation of your company registers (which are available on request).

How do I use my fifteen company changes - what is the process?

Simply email your account manager with the details of the changes you require to your company, who will let you know of any additional information we need. We will then draft your documents and deliver them to you for signing electronically via DocuSign.

What changes can I make to my company, as part of the fifteen annual company changes?

You can make a wide variety of changes to your company, as part of the fifteen free annual company changes. These include: Change of Registered Office address Change of Accounting Reference Date Approval of annual accounts Appointment and resignation of directors or secretaries Change of director or secretary details Director resolution to add, remove, or change the details of an individual on the company’s bank mandate Transfer of shares Issue of shares Add or remove a guarantor (for limited by guarantee companies) And plenty more! For a full list of transactions available, please see our terms and conditions . For each of the changes, we’ll draft the relevant company secretarial documentation, arrange the necessary signatures and approvals, update your company registers and submit the required filings to Companies House.

Can I use the company changes on more than one company?

No. Your fifteen annual company changes can only be used for the company that has subscribed to our Full Company Secretary Service.

If I did not use Rapid Formations to form my company - can I still buy this service?

Yes. You do not need to have formed your company with Rapid Formations to use the Full Company Secretary Service.

Do Rapid Formations provide any other company changes in addition to those listed?

Yes. Rapid Formations provides a comprehensive suite of company secretarial services, including Conversion to Multiple Share Classes and Reduction of Capital. Your account manager will be pleased to provide you with more information on these services. Kindly note, these additional changes are not included as part of your ‘fifteen annual company changes’ and are charged at our standard rate (fees will be confirmed to you before proceeding).

How do I contact my dedicated account manager?

The contact details of your account manager will be emailed to you when your service is first set up. If you can’t find this email, or are unsure, you can call the Full Company Secretary Service direct line on 0208 159 6939.

What is the confirmation statement filing process?

You will be emailed a short questionnaire in the month leading up to your confirmation statement filing date. Once you have completed this questionnaire, we will check the details provided with our records and submit the confirmation statement.

What are the company registers?

As part of your service, we will maintain the following company registers (which contain important - information about who owns and runs the company): the Register of Members (shareholders or guarantors) the Register of Directors the Register of Secretaries the Register of People with Significant Control the Register of Charges The Register of Members is required by law, and failure to maintain it is an offence. As part of our service, we will prepare your company registers based on your last confirmation statement submitted or incorporation documents (whichever is sooner).

Do you provide any other registers in addition to the five company registers?

Yes. Where possible, we will also be able to provide you with a Register of Allotments and Register of Transfers on request.

What is the dormant company service?

If your company is dormant, your account manager will assist you in notifying HMRC of its dormant status for Corporation Tax purposes. We will also prepare and file your dormant accounts with Companies House, and notify you once they have been accepted. If you are uncertain about the process, your account manager will explain everything to help you avoid any late filing fees from Companies House.

Does the service include the signing of any documentation?

No. Unfortunately, we cannot sign any documents on behalf of a company.

What are the compliance requirements of this service?

All shareholders holding greater than 25% of shares, as well as the named customer, must have their identities verified. We provide an electronic identity verification service to help make this process quick and simple.

Who can buy this service?

This service is offered to private companies limited by shares and guarantees. It is not available to public limited companies or limited liability partnerships.

How do the guidance notes work?

Every month you will be emailed a guidance note concerning important topics and considerations for business owners. These are written by a solicitor with different areas covered each month.

Full Company Secretary Service

£149.99

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What is a company secretary?

A company secretary’s role is to assist the directors in fulfilling their legal obligations relating to the company. Normally, this involves looking after the company’s registers and carrying out filings with Companies House, although the role can vary from company to company.

What is the Full Company Secretary Service?

The Full Company Secretary Service is our all-inclusive service for companies needing help with their company secretarial requirements. As part of the service:

Free company changes. We'll undertake up to 15 changes to your company per year (for example, director appointments) for no additional cost.
Company registers. We'll prepare and maintain your company’s registers, as required by law.
Confirmation statement. We'll file your annual confirmation statement (Companies House fee of £34.00 is included).
Dormant company services. If your company is dormant, we'll prepare and file your dormant company accounts and provide you with a letter to notify HMRC your company is dormant.
Guidance notes. We'll send you monthly solicitor-drafted guidance notes, designed to help you run your company.
Account manager. We'll provide you with a dedicated account manager, available by phone and email.

How does this service work?

Select ‘Buy Now’, complete the order form, checkout, and pay.
If we require additional information from you, we will request this by email.
You’ll also receive a welcome email, providing the contact details for your account manager and information about your service.
We will prepare and store your company registers (these are available on request).
Your dedicated account manager will be on hand to answer any questions or to assist you in carrying out changes.