Anyone who has filled out a confirmation statement will know how easy it is to make mistakes, particularly if any changes need to be entered on the form. And even if all the information is correct at the time of filing, it can soon become out of date. Fortunately amending a confirmation statement is normally very straightforward.
In this blog, we will consider how a confirmation statement can be amended if a mistake is made when filing it, or if it contains out-of-date information. But first, let’s have a recap of the purpose of a confirmation statement.
What is a confirmation statement?
All companies are legally required to submit at least one confirmation statement to Companies House every 12 months – whether or not any of the company information has changed.
Even companies that are dormant or not trading are required to submit an annual confirmation statement.
By submitting a confirmation statement, company officers are confirming that the information held on their company by Companies House is accurate and up to date.
If I make a mistake when filing a confirmation statement, how can I fix it?
If a confirmation statement containing inaccurate information is filed by accident, it should be amended using a second filing – in which the corrected confirmation statement is re-submitted together with the form RP04. A second filing can be delivered in one of two ways:
- Online using the Web Filing system. At present, this is limited to errors made regarding share capital or shareholders.
- Via paper directly to Companies House by posting to Companies House or uploading pdf copies of the documents using the Upload a document to Companies House service.
If company information is out of date, how can it be updated?
If any company information has changed since the last confirmation statement was filed, it will be necessary to update Companies House with the latest details.
Certain types of information can simply be updated by filing a new confirmation statement:
- Changes to the principal business activities or standard industrial classification (SIC)
- Changes to the statement of capital
- Changes to the trading status of shares
- Changes to an exemption from keeping a register of people with significant control (PSC)
- Changes to shareholder information
Other changes to company information cannot be done using a confirmation statement alone. Instead, it will be necessary to provide information to Companies House either using their online Web Filing system or else by completing the relevant paper forms.
The following types of changes cannot be made via a confirmation statement:
- Registered office address
- Single Alternative Inspection Location (SAIL)
- People with Significant Control (PSC)
- Company directors and secretary
Once the relevant information has been updated, it will then be necessary to indicate this change on the next confirmation statement. However, this does not need to be filed right away, as long as the next confirmation statement details the change.
Do I need to pay to file a new confirmation statement?
There is an annual fee that must be paid to file confirmation statements.
This annual fee covers a 12 month payment period, during which multiple confirmation statements can be submitted without any extra charge.
What is the difference between filing a new confirmation statement and amending one?
As discussed above, more than one confirmation statement can be filed during each 12 month payment period. This is suitable where there has been a change in company information which needs to be updated.
But if a mistake was made on a confirmation statement, it should be amended using the second filing option. This ensures that the mistake is acknowledged and records accurately reflect the company information at the time it was filed.
Why is it important that a confirmation statement is amended?
It is vital that an inaccurate confirmation statement is amended, in line with the relevant sections under Part 24 of the Companies Act 2006.
Company directors have a legal duty not to file false information, and they can be fined, prosecuted, and even disqualified if they fail to comply with their responsibilities.
Furthermore, any discoveries of incorrect information held on the public register of companies can lead to problems when dealing with banks, investors, clients, suppliers, etc.
Help with filing a confirmation statement
Rapid Formations can assist with filing confirmation statements and ensuring that accurate details of your company are on the public register. Our Confirmation Statement Service is priced at £34.99 plus VAT per year.