Full Company Secretary Service

This service usually takes 3 to 5 working days to be set up. This includes the allocation of your account manager and the preparation of your company registers (which are available on request).

Simply email your account manager with the details of the changes you require to your company, who will let you know of any additional information we need. We will then draft your documents and deliver them to you for signing electronically via Docusign.

You can make a wide variety of changes to your company, as part of the fifteen free annual company changes. The full list of these changes are as follows:

• Change of Accounting Reference Date
• Change of Registered Office address
• Change of company name
• Appointment of director
• Resignation of director
• Approval of annual accounts
• Issue of shares
• Transfer of shares
• Acquisition by the company of its own shares for no consideration
• Add or remove a guarantor (for companies limited by guarantee)
• People with Significant Control filings
• Notification or change to a Single Alternative Inspection Location (SAIL)
• Change of director or secretary details
• Director resolution to add, remove, or change the details of an individual on the company's bank mandate
• Basic interim or final dividend approval
• Basic director approval to enter into an agreement
• Dormant company accounts
• Consolidation of share certificates
• Authorising or de-authorising an individual to act as a signatory
• Replace lost share certificates (including indemnity form)
• Filing of additional confirmation statement to update SIC codes, statement of capital and/or shareholder list
• Removal of residential address from the public record
• Date of birth corrections
• Amendments to previously filed documents (CS01, SH01, AP01)

For each of the changes, we’ll draft the relevant company secretarial documentation, arrange the necessary signatures and approvals, update your company registers and submit the required filings to Companies House.

No. Your fifteen annual company changes can only be used for the company that has subscribed to our Full Company Secretary Service.

Yes. You do not need to have registered your company with Rapid Formations to use the Full Company Secretary Service.

No, we do not provide any other company changes other than those listed.

The contact details of your account manager will be emailed to you when your service is first set up. If you can’t find this email, or are unsure, you can call the Full Company Secretary Service direct line on 0208 159 6939.

You will be emailed a short questionnaire in the month leading up to your confirmation statement filing date. Once you have completed this questionnaire, we will check the details provided with our records and submit the confirmation statement.

As part of your service, we will maintain the following company registers (which contain important - information about who owns and runs the company):

• the Register of Members (shareholders or guarantors)
• the Register of Directors
• the Register of Secretaries
• the Register of People with Significant Control
• the Register of Charges

The Register of Members is required by law, and failure to maintain it is an offence.

As part of our service, we will prepare your company registers based on your last confirmation statement submitted or incorporation documents (whichever is sooner).

Yes. Where possible, we will also be able to provide you with a Register of Allotments and Register of Transfers on request.

If your company is dormant, your account manager will assist you in notifying HMRC of its dormant status for Corporation Tax purposes. We will also prepare and file your dormant accounts with Companies House, and notify you once they have been accepted.

If you are uncertain about the process, your account manager will explain everything to help you avoid any late filing fees from Companies House.

No. Unfortunately, we cannot sign any documents on behalf of a company.

All shareholders holding greater than 25% of shares, as well as the named customer, must have their identities verified. We provide an electronic identity verification service to help make this process quick and simple.

This service is offered to private companies limited by shares and guarantees. It is not available to public limited companies or limited liability partnerships.

Every month you will be emailed compliance guidance in a bite-size and easy to understand format. Our guidance is always written by experts with different areas covered each month.